Job Opportunity: InterLibrary Loan and Collections Assistant – Full Time, Monday-Friday

We invite applicants to apply for the full-time InterLibrary Loan and Collections Assistant. To apply and see the full job description visit:

Position Title: InterLibrary Loan and Collections Assistant

Job Purpose

Assists the InterLibrary Loan (ILL) Coordinator and supports the operations of the Library’s InterLibrary Loan department. Primary responsibilities include the retrieval and reshelving of materials from the collection, accurate scanning of books, journals, and microfilms, retrieving electronic documents from databases, and logistical shipping and receiving of incoming and outgoing mail. The ILL Assistant performs all the daily functions of ILL in absence of the ILL Coordinator. Other responsibilities include delivering mail and other shipments within the library, assisting with collections maintenance projects as assigned by Library Administration, and serving as the point person for accepting and organizing donations to the Library’s Friends of the Library Book Sale.

Essential Duties

– Performs borrowing and lending functions with ILL software (currently ILLIAD)
– Pulls books from the collections and packages for shipment to other libraries
– Pulls journals and microfilm to scan articles for electronic delivery to patrons
– Checks books in and out using the library’s Integrated Library System (currently Sierra)
– Maintains confidentiality of Library patron records
– Processes incoming books and materials for use by patrons
– Uses UPS software for processing shipping
– Coordinates pick-up and delivery with UPS and other courier services
– Receives incoming mail and parcels
– Opens, sorts, and labels mail for departmental delivery
– Delivers mail to departments, and picks up outgoing mail as needed
– Serves as a point person for book donors, including collecting information for
acknowledgment letters and coordinating the pick-up of gift books if needed
– Organizes designated spaces within the basement for the Friends of the Library
– Assists in the set up and take down of the Friends of the Library Book Sale

Additional Skills Required

– Strong keyboarding/computer skills
– Ability to learn computer software used in a library
– Ability to communicate effectively in both oral and written form
– Customer service oriented
– Accuracy and attention to detail
– Must be able to lift and move heavy cartons of books, weighing up to 40 lbs., and push
book trucks throughout the building
– Must be able to respect, support and contribute to the University’s Catholic and Jesuit

Minimum Education Requirements:

– High School Diploma or equivalent is required;
– A bachelor’s degree is preferred

Minimum Job Experience Requirements

– One year work experience in an office or library setting, including use of Microsoft

Schedule/Work Hours: Monday through Friday, 8:30 a.m.-4:30 p.m. Additional hours as required.